Summary
Date Posted: Monday, January 10, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Associate Reporting Officer - UNOPS IICA 1
General Background and Operational Context :
Under the overall guidance of the Head of Sub Office and the technical guidance of the Senior External Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for Kakuma operation. By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR.
S/he establishes close contacts with all UNHCR sections in Kakuma and Nairobi to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, development actors, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners.
UNHCR Kakuma covers the Kakuma refugee camp and Kalobeyei settlement. The operation started some 27 years and currently accommodates some 220,000 refugees from 19 different countries.

In line with the Global Compact for Refugees and the Multi Year and Multi Partner Strategy, the operation focuses on further expanding the protection of refugees and promoting solutions. In close collaboration with the government, UN Agencies including the WB/IFC and NGOs, the operation developed a major initiative - Kalobeyei Integrated Socio-Economic Plan (KISEDP), which represents the main vehicle for operationalizing Global Compact for Refugees in Kenya. Priority is given to securing efficient and effective levels of core life-saving activities, expanding risk management and levels of accountability, enhancing protection response and most notably adopting an area-based development approach for refugees and host communities, strengthening capacity of national service providers, promoting access to sustainable livelihoods and education programmes, implementing efficient targeting mechanisms shifting from blanket to targeted assistance, and expanding the community-based engagement. In addition, UNHCR and Government of Kenya agreed on Roadmap for solutions in May 2021. Finally, Kakuma operation has many innovative projects and donors are interested in the inclusion approach. The incumbent will play a key role with reporting on KISEDP implementation progress and coordination, on the implementation of the roadmap for solutions and the innovative projects as well as on UNHCR programmatic activities. He will also be involved in drafting of donor reports and project proposals.

Purpose and scope of assignment:
• Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports.
• Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media).
• Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports.
• Participate in annual reporting and planning process.
• Work closely with Information Management to ensure accurate and attractive data presentation, including maps.
• Support the monitoring of UNHCR’s partnerships and consolidate information about Partners’ activities.
• Assist in the preparation of briefing kits and presentations for missions and visitors.
• Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors’ contributions to UNHCR.
• Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting.
• Prepare and distribute minutes of meetings.
• Provide technical support, training and clarification on UNHCR’s reporting policies and deadlines.
• May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control.
• Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant.
• Perform other related duties as required.

Monitoring and Progress Controls
• Good coordination with all sections and units in the sub office and the Representation office
• Good working relationship with all the stakeholders, donors, partners and County authorities
• Monthly SITREPs are drafted and shared with Nairobi
• KISEDP progress reports and final reports are drafted and shared
• Programmatic data and reports are also compiled on a regular basis
• Donor reports and project proposals are drafted and shared with Nairobi
• Briefing kits and power point presentations with data and maps are updated on a regular basis
• Minutes of meetings are prepared and distributed.
• Very good English speaking and writing skills are needed and demonstrated

Qualifications and Experience
a.Education
Graduate degree in Journalism; Public Administration; Communication; International relations; Political Science; Law; or other relevant field.
b.Work Experience

Essential
Experience in conducting, participating in and reporting on meetings, and drafting reports. Experience in programme/project development, planning, implementation, and/or monitoring.

Desirable
Experience in field missions. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media. 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with a masters degree; or 1 year relevant experience with Doctorate degree.
**

Key Competencies: - **
Core Competencies:
• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation

Managerial Competencies:
• Judgement and Decision Making

Cross-Functional Competencies:
• Analytical Thinking
• Planning and Organizing
• Political Awareness **

Functional Skills:
• CO-Strategic Communication.
• IT-Computer Literacy.
• PG-UNHCR's Programmes.
• UN-UNHCR Operations, mandate, principles and policies.
• DM-Data collection methodologies.
• MS-Networking.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified persons should send a cover letter and completed and signed UNHCR Personal History Form(attached) and copy of their degrees to the following email address: KENNAVAC@UNHCR.ORG  Subject line should precisely indicate: Applicant’s name - Vacancy Announcement for the Position of Associate Reporting Officer. Applications received via other means or after the deadline will not be accepted *Refugees – who cares? We Do.

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