Summary
Date Posted: Wednesday, February 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Administrative Associate will be based in Nairobi and will report to the Operations Manager. S/he will play a key role in developing protocols for the newly formed Africa office and will work closely with ITDP staff and international experts.

Responsibilities
• Develop and maintain office systems and protocols.
• Provide clerical and administrative support including coordination of mailings, document archiving, and errands.
• Coordinate frequent travel for staff including visas, hotels, flights, and ground transport.
• Develop and maintain office vendor relationships (e.g., office equipment, furniture, IT equipment, cleaning services, etc.) and evaluate cost-effectiveness.
• Order, restock, and organise supplies. Ensure general cleanliness of the office.
• Track invoices, purchase orders, and receipts.
• Handle event logistics. Book event spaces, audio-visual equipment, and catering and facilitate event activities.
• Draft and track letters, make appointments, and follow up as necessary.
• Support technical teams in conducting surveys as and when required.
• Perform any other task assigned.

Qualifications
• Bachelor’s degree.
• 3 years of experience in administration.
• Ability to multi-task and handle short-term deadlines and conflicting priorities.
• Strong attention to detail.
• Proficient with Microsoft Office, including Excel.
• Strong communicator with excellent written and oral skills in English.
• Excellent problem-solving skills.
• Ability to work both independently and as part of a team in a fast-paced environment.
• Demonstrate a high level of integrity and professionalism.
• Ability to lift light loads and retrieve/move items around the office.
• Experience in sourcing office supplies and vendor negotiation.
• Good grasp of computer networking for a midsized office.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
To apply follow this email africajobs@itdp.org 

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