Summary
Date Posted: Wednesday, March 08, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
REF: LVSWWDA/AOA/2023/10
Job Specification
The Duties and Responsibilities of the Officer will entail assisting in:
• Attending to visitors / clients;
• Ensuring security, integrity and confidentiality of data and information;
• Managing office protocol and etiquette;
• Managing office diary and travel itineraries;
• Receiving and distributing hard copy materials to registry;
• Managing Front Office and Switchboard;
• Providing word -processing and secretarial support;
• Ensuring security of office records, equipment and documents;
• Preparing responses to simple routine correspondences;
• Operating office equipment to include photocopying, printing;
• Managing the main switchboard;
• Receiving and directing telephone call to the various offices;
• Distributing, collecting, analyzing and compiling a report from the feedback forms for customer care and disability mainstreaming;
• Recording dictation in shorthand and transcribing it typewritten form typing from drafts, manuscripts or recording from dictation machines;
• Planning and scheduling of meetings;
• Preparing and responding to routine correspondences;
• Management of e-office
• Managing office petty cash;
• Coordinating the general administration of the Manager’s office;
• Managing the Manager’s diary;
• Coordinating appointments and travel itineraries for the Manager;
• Attending to visitors / clients
• Handling telephone calls;
• Coordinating schedules of meetings’
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up-to-date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routing correspondence;
• Managing office protocol and etiquette;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Person specifications
For appointment to this grade, a candidate must have: -
• Diploma in Secretarial Studies from the Kenya National Examinations Agency OR Passed the following examinations from the Kenya National Examination Agency (KNEC)
• Typewriting III (Minimum 50 w.p.m) / Computerized document processing III;
• Shorthand III (110 w.p.m)
• Business II / Office Administration and Management III
• Secretarial Duties II;
• Commerce II;
• Proficiency in Computer Applications;
• Have Proficiency in computer applications skills;


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure

Mode of Application
• Job applicants should attach all requisite academic and professional certificates
• Details of academic and professional certificates not obtained by closure of the advert will not be accepted.
• Shortlisted candidates shall be required to produce originals of their National Identity card, academic & professional certificates, transcripts and testimonials during interviews.
• Applicants should indicate job refence number for the position they are applying for in the envelop.
• Please note that it’s a criminal offence to present unauthentic certificates. If you possess or meet the above qualifications, please send; Your application letter together with
• detailed Curriculum Vitae including names of three referees and their full contacts (Name, Post Office Box number, email address, and day time telephone/mobile phone contacts).
• Lake Victoria South Water Works Development Agency is an equal opportunity employer; Persons with disability, women and minority groups are encouraged to apply.
• Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.
• In case you do not hear from us, please consider yourself unsuccessful. Please note that canvassing for this position will lead to automatic disqualification.

Note: Upon granting an offer of employment, a successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;
• A valid Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
• A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI).
• A valid Clearance Certificate from the Higher Education Loans Board (HELB).
• A valid Clearance Certificate from an approved Credit Reference Bureau (CRB).
• A valid Clearance form from the Ethics and Anti-Corruption Commission (EACC).

Applications should be sent to reach the office of the Chief Executive Officer on/or before 21st March, 2023 5.00pm using the address below:
Chief Executive Officer,
Lake Victoria South Water Works Development Agency,
Lavictors House Off-Ring Road Milimani,
P. O. Box 3325 - 40100,
KISUMU.


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