Summary
Date Posted: Wednesday, June 02, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Coordinator
Reports to: East Africa Cluster Lead / Country Manager, Kenya

Job Purpose
• Administrator for Kenya office and first point of contact for related support functions and service providers.
• Provision of Secretariat/Administrative support to the country manager and the East Africa leadership team.

Key Accountabilities

Office coordination and management
• Make certain all administrative tasks are carried out in line with the stipulated policies and procedures and ensuring compliance is adhered to always.
• Proactively provide support for all departments.
• Support and act as point of contact for the procurement/Fleet department.
• Support and act as point of contact for the human resources department; support with management of the medical insurance scheme, oversee allocation of work tools, staff induction, interview set up and document archiving.
• Ensure that office supplies (stationery, equipment etc.) and services are maintained at appropriate levels
o Monitor and ensure service level agreement are met
o Monitor inventory
o Collaborate with procurement to ensure cost-effectiveness
Corporate Admin
• Support Country Manager in administration related to Pfizer laboratory legal entity
• Coordination of stakeholders / signatories relating to legal entity
• Ensure requisite registrations, permits, licenses and documentation are up-to-date
Selected Country Manager admin ( as agreed with the CM)
• Calendar management
• Travel planning
Global Operations

Requirements
• First point of contact for Global Ops - Dubai
• Interface with local contractor (Broll)
• Ensure that site is maintained to Pfizer defined standards
o Physical site inspections weekly
o Review of Broll invoicing
o Oversight of maintenance (planned and one-off)
Costs

Timeliness
• Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage
Visitor Travel Management
• Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Nairobi
o Liaise with relevant functions; assistants, security, logistics providers
o Liaise with embassies and airlines (travel agencies) for visas and flight routings
o Assist with Visa applications, immigration activities as required
Additional Projects As Required By Country Manager
• EHS point of contact
• HR support as required
• ISO support as requested

Job Specific Technical/Functional/Professional Competencies:
• Acts decisively
• Seizes accountability
• Holds people accountable
• Effective planning and time management skills
• Ability to work successfully within a complex corporate environment
• Ability to work with little or no supervision
• Effective interpersonal, influence and communications skills
• Excellent oral and written communication skills
• Attention to details and work with a high degree of accuracy
• Highly organized and flexible
• Ability to multitask and meet changing deadlines
• Ability to maintain confidentiality
• Working knowledge of email, scheduling, spreadsheets and presentation software

Experience And Knowledge
• Degree in law or sciences or social sciences
• 2-3 years’ experience in a multinational organization or a large well-structured organization.
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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Job application procedure
Interested and qualified? Go to Pfizer on pfizer.wd1.myworkdayjobs.com to apply


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