Summary
Date Posted: Wednesday, January 04, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Summary of Key Functions:
• Provision of administrative and logistical support
• Provision of support to office maintenance and assets management
• Support to knowledge building and knowledge sharing

Provides administrative and logistical support, focusing on achievement of the following results:
• Maintain a record of all incoming shipment, customs clearance arrangements, preparation of documents for UNOCHA shipments (received/sent), arrangements for shipments. Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance.
• Support to staff members and their dependents by processing requests for visas, identity cards and other documents in accordance with requirements of the United Nations and national government.
• Extracting, inputting, copying and filing data from various sources.
• Maintenance of HR and other files in the OCHA Somalia Admin & Finance Unit
• Raise discrepancy report if appropriate
• Coordinate the movement of received goods from the receiving area to the requisitioner/end user

Provides support to office maintenance and assets management, focusing on achievement of the following results:
• Collection of information on assets management, maintenance of records and files on assets management.
• Support data enrichment of assets and serialized equipment in Umoja
• Support data enrichment of other equipment, such as attractive items
• Assist in OCHA Somalia physical inventory exercises
• Assist in the management of physical receipt of goods and equipment, tagging and data enrichment in ERP system Umoja, incl. allocation and tracking of equipment amongst users
• Assists in the management on physical assets disposal, including document preparation.
• Ensure proper recording and filing of property receipt and disposal documents
• Maintenance of files and records relevant to office maintenance.

Provides support to knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
• Participation in the training for the operations/projects staff on administration.
• Contributions to knowledge networks and communities of practice.

Requirements:
Education:
• Secondary education with a combination of three (3) years of relevant working experience is required.
• Relevant certificates in Umoja or other UN ERP system is an advantage.

Experience, Knowledge, and Skills:
• A minimum of three (3) years of relevant administrative experience is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling of web-based management systems preferable UMOJA
• Demonstrated knowledge and professional experience in conducting physical inventory of assets is required.
• Certificate in Umoja Property Management – data enrichment is an asset.

Language requirements:
• Fluency in written and spoken English Language is required.
• Fluency in written and spoken Local language - is required

Core Competencies.
• Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• hink Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Interested and qualified? Go to United Nations Development Programme (UNDP) on estm.fa.em2.oraclecloud.com to apply


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