Summary
Date Posted: Tuesday, April 30 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose:
This position is responsible for providing administrative services, managing and organising office operations, and ensuring the security of ordinary and confidential/classified records.
Key Responsibilities/ Duties / Tasks:
• Taking oral dictation;
• Using e-office to research and process data;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls;
• Handling customer inquiries and complaints;
• Coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Ensuring the security of office records, equipment, and documents, including classified materials;
• Ensuring security, integrity, and confidentiality of data;
• Establishing and monitoring procedures for record-keeping of correspondence and file movements;
• Maintaining an up-to-date filing system in the office;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette; and
• Managing petty cash.

I. Financial Responsibility:
Managing office petty cash float.
II. Responsibility for Physical Assets:
Responsible for the assets assigned by the office of the Controller of Budget as per the office’s asset register.
III. Decision Making / Job Influence:
Operational

Job Competencies (Knowledge, Experience and Attributes / Skills):
Academic qualifications:
• Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
Professional Qualifications / Membership to professional bodies:
• Certificate in a public relations and customer care course lasting not less than two (2) weeks from a recognized institution;
Previous relevant work experience required:
• Served in the grade of an Office Administrator for a minimum of four (4) years or at least six (6) years of experience in a relevant field.
Functional Skills, Behavioral Competencies/Attributes:
• Proficiency in computer applications;
• Met the requirement of Chapter Six of the Constitution; and
• Shown merit and ability as reflected in work performance and results.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
• Qualified interested candidates should submit their applications quoting the job title on both the envelope and the cover letter.
• Enclose a detailed and up-to-date curriculum vitae indicating your current remuneration, home county, e-mail address and reliable daytime telephone contacts, and copies of your certificates, testimonials and national identity card.
• You should also provide the names of two referees who must be familiar with your previous work/academic experience indicating their telephone, postal and email addresses. Please note that it is a criminal offence to provide false information and documents in the job application.
• Upon being successful and granted an offer of employment, the successful candidate MUST present clearances and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following;
• Tax compliance certificate from the Kenya Revenue Authority (KRA)
• Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)
• Clearance certificate from the Higher Education Loans Board (HELB
• Clearance Form from the Ethics and Anti-Corruption Commission (EACC)
• Applications should be sent by post or hand delivered to our office addressed to:
• The Controller of Budget
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100 Nairobi
• So as to reach the Office of the Controller of Budget by 14th May, 2024 at 5.00 pm.

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