Vacancy title:
Administrative Assistant

Jobs at:
Foreign and Commonwealth Office

Deadline of this Job:
31th August 2018

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 16th August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category
Foreign and Commonwealth Office (Policy & Political roles)

Job Subcategory
Political

Job Description (Roles and Responsibilities)
Main Purpose of Job:

Working within the Counter Terrorism and Extremism Network (CTEN), the successful candidate will be responsible for providing administrative support to ensure the efficient running of the section and effective management of CTEN team resources. This role is an opportunity to support a high profile foreign policy priority by helping tackle terrorism in line with international human rights standards.

The successful applicant will have an interest in security and justice issues and be able to use their administrative skills to deliver in a fast paced environment.

Roles and Responsibilities (What is the jobholder expected to achieve?):

•  Provide administrative and clerical support to the team in order to ensure effective and efficient operations
  
•  Support the Head of the CTEN through effective diary management and by facilitating travel and meeting requirements
  
•  Oversee the CTEN’s operational budget by monitoring expenditure, collating forecasts, processing expense claims and reviewing all purchasing requests to ensure audit procedures are followed correctly
  
•  Organise official incoming visits and events for the CTEN section, including drawing up programmes, arranging transport, hotel bookings, etc. Provide project support to Programme Officers in all administrative aspects of project management
  
• Act as the key contact point within the team for IT, technical, human resource and operational requests
  
•  General office management including printing, photocopying, filing, supervision of cleaning, etc.
  

Essential qualifications, skills and experience

• Ability to plan ahead and prioritise effectively
  
•  Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel
  
•  Experience of budget management including monitoring spend and processing invoices
  
•  Ability to produce clear and accurate work with attention to detail
  
•  Strong communication skills
  
•  Ability to meet deadlines in a fast paced environment
  
•  Ability to work independently and use initiative to solve problems
  
•  Can support colleagues when under pressure and able to contribute to cross-team working
  
•  A flexible and proactive approach
  

Desirable qualifications, skills and experience

•  Previous experience as a PA
  
• Previous experience in project management
  

Required competencies

• Seeing the Big Picture, Collaborating and Partnering, Managing a Quality
• Service, Delivering at Pace
  

Application deadline
22 August 2018

Grade
A2 (L)

Type of Position
Part-Time, Full-time

Region
Africa
Country/Territory
Kenya

Location (City)
Nairobi

Type of Post
British High Commission

Starting monthly salary (KES)
144,401 full time 36.216 hours per week ( if working part-time, salary will be prorated)

Start Date
1 November 2018