Vacancy title:
Administration Officer

Jobs at:
American Friends Service Committee (AFSC)

Deadline of this Job:
25th October 2018

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 16th October 2018 , Base Salary: Nof Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:
The American Friends Service Committee (AFSC) is a Quaker organization that promotes lasting peace with justice as a practical expression of faith in action. Drawing on continuing spiritual insights and working with people of many backgrounds, we nurture the seeds of change and respect for human life that transform social relations and systems. We seek to promote the transformation of cultural and societal norms, values, and behaviors to reject violence, with Simplicity, Peace, integrity, Community; Equality, and Stewardship as our values. The Africa Regional Office (ARO) in Nairobi comprises the regional office, Somalia and Kenya Programs. AFSC is seeking to recruit the following positions based at the ARO.

Administration Officer
Reporting to the Regional Finance and Administration Manager, the position will provide administrative support to the regional office and programs. The position will work closely with the Regional Director as the executive assistant while managing very confidential materials and information.

Key responsibilities

•  Serve as first point of contact for any internal(staff) or external members and provide relative information as required including information to visitors coming to the region.
•  Support the Regional Director, Finance and admin and program staff by giving administrative assistance.
  
•  Manage all contacts and liaison with different organizations and individuals as the first contact person in the office and coordination of staff communication.
  
•  Procurement of goods and services
  
•  Assist in recruitment
  
•  Manage office security and ensure that security equipment is in order, provide security updates & prepare security advice for visitors
  
•  Coordinate meetings & travel arrangements
  
•  Management of vehicles, custodian of vehicle documents and insurance renewals.
  
•  Provide administrative support to the Regional Director as his executive assistant.
  

Qualifications
Degree in Business administration or any other related field with at least 2 years relevant experience, self-d riven,
innovative with good inter personal skills