Summary
Date Posted: Thursday, June 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Assistant Office Administrator (5 Positions)
REF:KURA/CS/HRMA/22/8

Job Purpose/Summary
The job holder is answerable to the Head of Department and is responsible for facilitating proper flow of office operations, administrative activities and services by carrying out common secretarial duties,

Qualifications and Experience
For appointment to this position, the ideal candidate must:
Have the following qualifications from the Kenya National Examinations Council-
• Single and Group Certificates;
• Typewriting III (50 w.p.m.)/Computerized Document Processing III
• Shorthand II (80 w.p.m.
• Business English III/Communications II
• Office Practice II
• Secretarial Duties II
• Commerce II
• Office Management III/Office Administration and Management III

OR
• Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or other relevant and equivalent qualifications from a recognized institution
• Have a certificate in Computer Applications (Windows, MS-Word, MS Power Point MS Excel, MS Access and Internet) from a recognized institution.
• Be a registered member in good standing with Kenya National Secretaries Association (KENASA)
• Fulfil the requirements of Chapter Six of the Constitution; and
• Minimal experience in work of similar nature in the public service or private sector will be an added advantage.

Responsibilities
Duties and Responsibilities
• Coordinate office activities and operations to secure efficiency and compliance to Authority’s policies;
• Supervise other junior staff and assign responsibilities to ensure performance;
• Manage agendas, travel arrangements and appointment for the Deputy/ Asst. Director;
• Track and manage stocks of office supplies and place orders when necessary from the System;
• Manage calls and correspondence (e-mails and letters.);
• Handle internal and external customers;
• Manage agendas, travel arrangements and appointments for office;
• Schedule and facilitate meetings;
• Serve as the liaison person for the Department with other departments and external stakeholders;
• Manage and maintain Office Petty Cash;
• Typing correspondences;
• Dispatching internal mails; and
• Perform any other lawful duties as may be assigned from time to time,

Job Experience: No Requirements

Work Hours: 8

Job application procedure
Interested candidates who meet the above criteria should apply for the positions by downloading the KURA Job Application Form from https://kura.go.ke/index.php/careers/job-opportunities?download=26:kura-job-application-form , fill and submit together with their updated CVs and copies of National Identity Card, copies of all certificates & testimonials including Chapter Six of the Constitution of Kenya clearances, details of their day time contacts, names, contacts of three referees.
The application should be mailed (by post office/courier service) or hand delivered so as to reach the Director General by 5.00 pm onMonday, 11th July 2022. All envelopes/applications should have the respective job reference number clearly marked and addressed to the following address:
The Director General
Kenya Urban Roads Authority (KURA)
IKM BUILDING, Tower B, 5th Ngong Avenue, Opposite Bishops Gate
P.O. Box 41727-00100, GPO,
NAIROBI
Applications without the KURA Job Application Form will not be considered. Only short listed candidates will be contacted. Canvassing in any form will lead to automatic disqualification.
The Kenya Urban Roads Authority is an Equal Opportunity Employer. Women, Youth, Persons Living with Disabilities and persons from marginalized communities/areas are encouraged to apply

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