Summary
Date Posted: Tuesday, November 01, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Finance and Operations Associate will provide financial, logistical and administrative support to the ATI Food Security and Resilience team.

KEY DUTIES AND RESPONSIBILITIES
Finance
• Ensure that proper record-keeping and expense procedures are implemented for operational and project expenses in accordance with DAI and USAID rules and regulations;
• Record approved costs in the Field Accounting System (FAS)
• Prepare inputs for the weekly cash-flow forecasts for approval and fund replenishment wire requests
• Handle petty cash disbursements and reporting, ensuring petty cash is maintained per maximum petty cash policy, and that all petty cash procedures are followed
• Ensure that requests for payment have appropriate approvals
• Prepare field expense vouchers ensuring accuracy of expense coding
• Perform any approved accounting corrections and reversals
• Ensure the timely deposit of cash receipts
• Act as a bank agent securing petty cash replenishments and other cash needs as instructed
• Prepare backup documentation for all project-related transactions, and ensure completeness and appropriate review and approvals are documented
• Audit travel requests and expense reports for accuracy and compliance and follow procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
• Logistics
• Responsible for completing all procurement requests originating from the site office, ensuring compliance with all USAID and DAI protocols
• Maintain principled relationships with suppliers and local vendors
• Ensure complete backup documentation for procurement purchases. Perform regular audit spot checks
• Assist in organizing training, workshops, and project events
• Coordinate logistical support and assist with project staff travel, such as hotel booking, and car arrangement.
• Support office in distribution of invitations, letters, meeting minutes and other printed material as needed.
• Support office with printing, copying, and binding materials.
• Maintain office inventory trackers and coordinate equipment maintenance with the relevant departments

QUALIFICATIONS:
Required:
• Bachelor’s Degree in Accounting, Finance, Business Administration, or equivalent and 7 years’ experience supporting international donor-funded projects in an logistics/accountancy/finance role preferred
• Demonstrated understanding of applicable finance and procurement related USG or other international donors contracting regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to time sensitive inquiries
• An energetic, forward-thinking and creative individual with high ethical standards and professional presentation
• A well organized and self-directed individual with sound technical skills, analytical ability, good judgement, and strong operational focus
• Excellent writing, speaking, and reading skills in English.

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified? Go to DAI Kenya - Development Alternatives, Inc. on fs23.formsite.com  to apply


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