Summary
Date Posted: Thursday, September 01, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Assistant, USAID Nuru ya Mtoto Project

Job Summary
PATH Kenya through USAID Nuru Ya Mtoto Project seeks to recruit an Administrative Assistant who will provide general office administrative, and facilities related support to the Kisumu office. The successful candidate and will be responsible for maintaining internal and external correspondences, electronic filing, maintenance staff records, office administration, tracking and maintenance of the office supplies and equipment inventory and ensuring that utilities bills and tracked and paid in time.

Job Responsibilities
• Ensures that the office is closed and opened in time, secure and always kept clean.
• Ensures that office equipment is working well and report any malfunctions in a timely manner to the administrative officer or his delegate.
• Maintains office supply inventories and may assist in procurement activities.
• Tracks and ensures prompt payment of office and other utility bills.
• Organizes and coordinates logistics for project meetings and workshops.
• Coordinates mail management such as arranging for post box pick-ups; sorting and distributing incoming mail; arranging for outgoing mail including courier services
• Acts as a backup to the office Receptionist.
• Coordinate and support travel logistics including venue and staff accommodation bookings
• Responsible for stationery and office supplies; ensuring adequate and timely replenishment of supplies
• Support stores material receipts and issuance.
• Fill DA1 forms and ensure they are submitted to USAID by due date. Follow up with vendors for prompt refund of paid VAT

Required Skills
Required Experience
• A minimum of a Diploma in Business Administration or its equivalent.
• A least three years progressive hands-on experience in a similar role, preferable in a busy NGO set up.
• Proven experience in managing a variety of office functions.
• Good problem-solving skills.
• Ability to work in a team environment and cross-cultural environment
• Good communication skills, both verbal and written.
• Ability to interpret and implement policies and guidelines.
• Ability to recognize sensitive areas and maintain confidentiality of information.
• Detail oriented, organized, self-motivated, and able to work independently and under pressure
• Hands on experience with MS office suit/package.


Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

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