Summary
Date Posted: Thursday, November 03, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
2 Programme Assistants (Resource Management)

What will you do?
Under the direct supervision of the Programme Associate and the overall supervision of the Programme Policy Officer, the incumbent will be responsible for the following duties:
• Plan and process In-Kind (IK) and Cash Based Transfer (CBT) related cost to Cooperating partners
• Ensure timely commitments; Creation of Outline Agreements (OAs), Service Outline Agreements (SOAs), Purchase Orders Cash to Beneficiaries (POCBs)as per approved Country Office Implementation Plans, Purchase Orders Distribution Agreements (PODAs) as soon as the Field Level Agreements (FLAs) are signed or extended and Purchase Orders for Financial Service Providers (FSPs)
• Analyse CBT transactional reports, reconcile CBT transfers with Transfer Management Team & Finance and ensure timely posting of Service Entry Sheets (SES) and reimbursement of FSPs
• Ensure timely reimbursement of Cooperating CPs; verify invoices and supporting documents and certified, creation of Service Entry Sheets (SESs) for In-Kind and CBT activities and matching of invoices on Invoice Tracking System (ITS)
• Timely posting of expenditures incompliance with the International Public Service Accounting System (IPSAS).
• Monthly follow up with TMT focal point and ensure Top up data is shared with Area Offices (AOs) for verification and follow up for submission of invoices by partners
• Monitor open POs and ensure closure upon completion of activities
• Maintain files to keep proper audit tracks
• Prepare weekly CP unit invoice processing report and share with Area Offices and management
• Provide trainings to Area Offices and Cooperating Partners (CPs).
• Liaise with Finance Unit on CPs invoice payment
• Perform any other duties as required

Do you meet the minimum requirements?
• Education: Completion of secondary school education. A post - secondary certificate in one or more of the following disciplines: Economics, Finance, Business Administration, Development Studies, International Affairs, Economics, Social Sciences, or any other field relevant to International Development Assistance is desirable.
• Experience: At least five years of progressively responsible support experience including at least two years in accounting, transport, insurance, statistics, operations, or another related field.
• Knowledge and skills: Experience utilising computers including word processing, spreadsheets, and other software packages. Has experience collecting and monitoring financial data on projects and programmes.
• Ability to work under pressure with minimum supervision
• Language: Fluency in both oral and written communication in English language is a requirement.


Work Hours: 8

Experience in Months: 60

Level of Education: High School

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