Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the supervision of the Senior Administrative Assistant, the intern will:

• Perform general administrative tasks as directed, arrangements for meetings and other events, reservations, etc.), including preparing and/or processing administrative requests/documents, agendas, etc.
• Assist with data management for procurement, security, HR, etc.
• Review, record, distribute, and/or process mail and other documents and follows-up on impending actions.
• Assist in photocopying and scanning and delivery of mail and documents within UN offices.
• Maintain files (both paper and electronic) and databases for the work unit.
• Assist in compiling and updating staff details.
• Dispatch letters and maintain data as requested.
• Update and maintain motor vehicle fuel and repair records.
• Assist in verifying security transport vouchers.
• Perform other duties as necessary.

Competencies

• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Applicants must at the time of application meet one of the following requirements:

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
• Have graduated with Bachelor's degree, Masters, PhD or equivalent
• Be computer literate in standard software applications.
• Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred areas of studies:

• Studies in Information Technology, Data Management, International Relations, Human Resources, Administration, Procurement, or Finance.

Work Experience

• No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
• Proficiency in computer software applications (Microsoft Word, Excel, Access) is required.

Closing : 26 September 2022

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Division of Conference Services, Publishing Section, at the Nairobi duty station. Under the supervision of the Deputy Chief of Section, the incumbent is responsible for the following duties:

Responsibilities

• Conceptualize and develop design proposals for review by clients by converting ideas, statistical information, illustrations, photographs, raw text, vector graphics, mapped images, and other graphic elements into finished files to be output as PDF for digital printing.
• Enhancing and colour profiling the Photographs/Text/Graphics/Artwork in Photoshop and Illustrator, convert data in info-graphics in Illustrator and some patchwork artwork in PhotoShop.
• Prepare Excel format files to be converted to charts and infographics, flow the data from excel format to Illustrator files for creation of info-graphics
• Prepare files for final production and Outputting of material and create Print PDFs or interactive PDF for uploading to the websites of UN clients.
• Ensure the format and the quality of the artwork files are up to standard before exporting to a print or digital PDF.
• Complete daily production statistical information as required as daily data outputs of layout and design and Perform other duties as required by the section's Chief, and Supervisor.
• Independently undertake design assignments, for a variety of UN meetings (e.g., major conferences, observances, events, and campaigns, etc.); during the desktop publishing work to ensure minimal errors occur.
• Ensure the format and the quality of the artwork files are up to standard before exporting to a print or digital PDF.
• Perform other related work as required.

Competencies

• PROFESSIONALISM: Good level of knowledge in publishing works, including digital publishing technologies, typographic standards and documents production system. Proficiency in desktop publishing, including typographic standards. Demonstrates use of initiative, ability and creativity to effectively attain objectives, The ability to perform analysis, modeling and interpretation of data in support of decision-making; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

• High School Diploma or equivalent is required. Further training in graphic design industry or related graphics arts study from a recognized national institution is desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

• A minimum of five (5) years of relevant work experience in digital design publishing or related areas is and proficiency in Adobe Creative Suit packages as InDesign, Illustrator, Photoshop is required.
• Experience in web design is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Closing :11 October 2022