Summary
Date Posted: Tuesday, September 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Project Administrative Assistant, Pharmacy

Introduction
Aga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is one of the hospitals in East Africa accredited by the Joint Commission International from USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.
Reporting to the Chief Pharmacist, the successful candidate will provide administrative and clerical support for the project. S/he will assist in all project activities, documentation follow up, maintenance of updated project records, organize and prepare reports for stakeholder discussion to ensure efficient and effective accomplishment of all the administrative tasks in for the assigned project.

Responsibilities:
• Provide front desk customer service to public and AKU staff and ensure inquiries in relation to the project and are addressed expeditiously.
• Receive and relay messages to relevant staff members/ external callers. Provide information to callers.
• Perform standard administrative tasks e.g. filing, photocopying, intra-departmental communication and handling routine correspondences.
• Participate in departmental meetings including preparing and distributing minutes and consequent follow up action items. other documentation for meetings and workshops.
• Maintain a filing system of records and retrieving information as and when required
• Schedule venues for meetings and workshops
• Coordinate project activities that require internal and external communications
• Coordinate and arrange travel faculty, staff and visitors
• Maintaining the bulletin board to ensure update of current information
• Providing periodic reports as and when required.
• Ensure any Adverse event on Immunization is reported immediately using the PPB/ MoH documentation and within 24 hours
• Ensure daily tally and documentation in project tools for vaccine usage and vaccination numbers as per target

Requirements:
Bachelor’s degree in Business Administration or equivalent from a recognized institution
At least 2 years work experience working as an assistant to a manager
Should have excellent communication and interpersonal skills
Good computing skills with working knowledge of Microsoft Office package



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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