Summary
Date Posted: Saturday, July 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Role Overview
The holder of this position shall be responsible for provision of financial and administrative support to projects at the Centre.
Values Practice & Strategy Change Priorities
• Leading Innovation and Change - Establish a culture of excellence in respective to a team that values experimentation and continuous improvement
• Feminist Leadership – Championing feminist leadership principles and values including commitment to diversity and inclusion (race, gender, power)
• Child protection and safeguarding –Embed AAIK and sector’s approach to child protection and Safeguarding is embedded in all initiatives holistically
• AAIK Values Practice – Ensure a personal and team culture that demonstrates all of AAI’s Values including: Mutual Respect, Equity and Justice, Integrity, Solidarity with people Living in Poverty and Exclusion, Courage of Conviction, Independence and Humility
• Capacity Building
• Conducting quarterly partner’s needs assessment.
• Developing training materials to be used for capacity building of the partners.
• Capacity building Partners in the following areas: Budgeting, Forecasting and Variance Analysis; Software and Accounting Procedures; Financial Reporting (Cash and Treasury Management), grants liquidation, Policy & Procedures Compliance; Internal & external Audit responses; HR Structure and organisational development; Payment Modalities (Cash, Bank & Mobile, credit cards); Asset Management, Governance matters and documentation.
• Undertaking scheduled Partners visits and provision of necessary capacity building Support
• Constant monitoring of partners grants and expenditures on a regular basis.
• Building the organisation of people living in poverty and exclusion.
• Donor Projects Management
• Management of donor funded projects as assigned, and submission of timely donor projects reports.
• Monitoring compliance to donor conditionalities before reporting
• Generating exchange gain and losses tabulations and advising the Finance Manager appropriately
• Financial Processing
• Provision of effective and efficient financial and administrative support
• Matching invoices against LPO’s, requisitions and delivery notes
• Processing and entering of payments and other in the SUN system
• Acting as a bank agent for the project account and making necessary cash payments and reimbursements for project staff.
• Maintenance of bank correspondence file to ensure compliance with AAIK banking guidelines
• Undertaking bank reconciliation and management of project cash flows.
• Resource mobilization and accountability
• Participate in Expression of Interest and proposal development for funding
• Provide information in reports to donors.
• Maintaining a robust accountability system including: Accountability to the people living in poverty and exclusion, AAIK’s resource partners, statutory obligations and internal governance
• In collaboration with Team Leader, ensure operationalization of accountable systems within implementing partners, communities and stakeholders
• Ensure personal accountability on assigned resources at all times

Administrative Functions
• Managing all project assets
• Procurement of goods and services in accordance with the procurement policies and regulations
• Supporting implementing partners on administration and procurement matters
• Handling procurement decisions within the thresholds for projects as per approvals
• Provision of administration support for projects

Other Duties
• Perform other functions that will be assigned by the Finance Manager from time to time.
• Education & Certifications
• A Bachelor of Commerce degree or Business Administration or its equivalent from a recognized University;
• CPA part I or its equivalent;

Experience
• Satisfactorily served as Accountant or a comparable position with similar responsibilities in like organizations for a minimum period of three (3) years;
• Have demonstrated high understanding of finance and accounting matters; and
• Have rich experience in programme and projects financial management.

Essential knowledge & skills
• A strong commitment to AA’s vision, mission and values, especially the rights-based approach and the principles of equal opportunity as outlined in AAIK Code of Conduct.
• A strong commitment to adhering to and promoting AAIK’s approach to Sexual Harassment, Exploitation, and Abuse and other Safeguarding concerns (including child abuse and abuse of adults at-risk).
• A good understanding of human rights, women’s rights, and socio-economic justice
• Have demonstrated high understanding of finance and accounting matters
• Strong analytical/problem solving, and management of crisis, conflict and risk
• A strong commitment to embedding feminist leadership and AAIK’s humanitarian signature.
• Excellent conceptual, analytical, documentation and presentation skills
• Excellent skills in facilitation and capacity building for inter-linkages amongst staff, partners & stakeholders
• Excellent planning and prioritization skills
• Salary: Kshs 137,806 per month


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Please send your CV and cover letter to hresources.Kenya@actionaid.org . You are requested to highlight in the cover letter how you specifically meet the criteria for this role. Ensure To Clearly Indicate Which Position You Are Applying For In The Subject Line.

Due to high volumes of applications received, we can only correspond with short listed applicants. ActionAid International Kenya promotes diversity and welcomes applications from all section of the community.


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