Procurement Officer job at Fairtrade Copy

Fairtrade Africa (FTA)

Website :

6 Days Ago

Vacancy title:
Procurement Officer

[Type: FULL_TIME, Industry: Logistics, Category: Transportation & Logistics]

Jobs at:
Fairtrade

Deadline of this Job:
Wednesday, April 23 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Thursday, April 3 2025, Base Salary: Not Disclosed

JOB DETAILS:

Job Description

Fairtrade International is an internationally recognized, non-profit organization that works to secure fairer trade terms so that farmers and workers in developing countries can invest in a better future for themselves and their communities. Our global team works to directly connect producers and consumers and promote fairer trading conditions and sustain…

Procurement Planning and Strategy

Develop and implement procurement plans based on administrative and programmatic needs and budget allocations.
Collaborate with programme managers, finance, and operations teams to forecast procurement needs.
Ensure procurement activities comply with donor regulations, organizational policies, and legal requirements.
Work with the Finance Manager and Project managers to determine procurement needs, quality and delivery requirements.
Work with the finance manager to build a robust contract management system for All procurement contracts.

Supplier Management

Identify, evaluate, and establish relationships with reliable suppliers and service providers.
Conduct market research to assess price trends, availability of goods, and supplier capabilities.
Negotiate contracts, terms, and pricing to achieve cost savings and ensure value for money.
Maintain and update a database of pre-qualified suppliers and vendors.

Procurement Process Execution

Prepare and issue purchase orders, request for quotations (RFQs), and tenders.
Evaluate supplier bids and proposals based on quality, cost, delivery timelines, and compliance with Fairtrade Africa standards.
Ensure all procurement documentation (contracts, purchase orders, invoices) is complete and accurately recorded.
Monitor delivery timelines, inspect goods upon receipt, and co-ordinate with relevant departments to verify quality and quantity.

Compliance and Risk Management

Ensure that all procurement activities adhere to donor regulations, ethical standards, and anticorruption policies.
Identify and mitigate procurement risks, including fraud, conflict of interest, and supplier nonperformance.
Maintain proper documentation and audit trails for transparency and accountability.

Budget and Cost Control

Work closely with finance teams to align procurement expenditures with organizational budgets.
Track and report on procurement expenditure and cost savings initiatives.
Optimize procurement strategies to achieve financial efficiency while maintaining quality.

DUTIES & RESPONSIBILITIES

Stakeholder Engagement
Collaborate with internal teams (programme, operations, finance, administration) to ensure timely and accurate procurement.
Engage with external stakeholders, including regulatory authorities, and industry networks, to stay informed of procurement best practices.
Reporting and Record Keeping
Maintain accurate procurement records, including purchase orders, supplier agreements, and receipts.
Prepare and submit procurement reports for management and donor reviews.
Support internal and external audits by providing necessary documentation and reports.

KNOWLEDGE, EXPERIENCE AND SKILLS

Qualifications

Bachelor’s degree in Procurement, Supply Chain Management or a related field.
Professional Certification Chartered Institute of Procurement and Supply (CIPS) qualifications or the
Certified Professional in Supply Management (CPSM).

Experience and Knowledge

5+ years of experience in procurement or a similar position.
Strong understanding of international trade laws, import regulations and logistics.
Proficiency in procurement software and ERP Systems.
Ability to multi-task and work in a fast-paced environment.

Work Hours: 8

Experience in Months: 60

Level of Education: bachelor degree

Job application procedure
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Job Info

Job Category: Logistics/ Transportation/ Procurement jobs in Kenya

Job Type: Full-time

Deadline of this Job: Wednesday, April 23 2025

Duty Station: Nairobi | Nairobi | Kenya

Posted: 06-04-2025

No of Jobs: 1

Start Publishing: 06-04-2025

Stop Publishing (Put date of 2030): 03-04-2066

Apply Now

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SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?113μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?3.35ms912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy