Responsibilities

• Processing of payroll and statutory payments
• Prepare and process monthly payroll and other payments for exits and ad hoc, accurately and timely executed.
• Prepare and process statutory and other check offs correctly and timely.
• Ensure payroll queries and complaints are thoroughly investigated and resolved to closure or timely escalation of payroll matters and issues to the Payroll Manager for quick resolution.
• Participate in Statutory Finance, HR and operational/Customer Audit compliance and general governance

Capturing of data and preparation of monthly payroll

• Accurate input of data into the Payroll system SAGE to ensure that employee starter/transfer/variation/leaver details, gross payments PAYE income tax, NHIF, NSSF, and other deductions are correctly set up and calculated in accordance with the statutory and contractual requirement.
• Collate the overtime, shift data, time-sheets and allowances from Easy Roster and manual submissions from Operation and departmental heads and upload the verified data into Payroll system for monthly pay processing.
• Prepare regular/ad-hoc payroll adjustments and payments subsistence, travel allowances, final dues and claims weekly EFT payments.

Control and Monitor Direct labour costs and liabilities

• Prepare HR/Payroll analyses and Metrics
• Implement existing checks and controls;
• Review and process off payroll requests
• Prepare and process payroll Journals to capture final dues and off payroll payments and deduction in the Finance General Ledger.
• Reconcile payroll to Finance and operational costs and liabilities and staff numbers on monthly basis to identify variances and corrective actions if any;

Payroll reporting and Maintenance

• Prepare and collation of monthly payroll reports including: Payroll summaries, Payroll to GL reports; Prepare ad hoc reports as may be requested
• Ensure proper filing and record keeping according to approved company processes
• Monitoring email submission for sending monthly pay slips and annual tax returns to union employees

Ensure Health & Safety Compliance

• Ensure Health & Safety Compliance Have knowledge of the company’s Health & Safety Standards
• Ensure compliance of Health & Safety Policy.

Knowledge and Qualifications

• Degree in Business related or Human Resources Management
• Human Resources and/or Finance Accounting related subjects compulsory
• HR or accounting qualification CPA final
• Kenya market
• Kenya legislation

Experience

• Two to five years in Finance or Human Resources department in a large business

Responsibilities

Financial Accounting and Reporting

• Maintain the general ledger in accordance with International Financial Reporting Standards (IFRSs) for all transactions
• Prepare balance sheet and profit and loss reconciliations covering the entire general ledger
• Produce accounting reports and financial statements within the deadlines set by the Group and the various legal bodies
• Plan and prepare annual audit of financial statements and management reports within specified timelines
• Ensure optimal and smooth operation of the company’s accounting systems by continuously reviewing their operation and/or recommending additional functionalities, where appropriate

Financial Controls and Risk Management

• Continuously check and ensure that the Group's accounting policies, procedures and principles are correctly applied in close cooperation with the controlling department
• Ensure adherence to all company internal controls, financial policies and procedures
• Oversee the maintenance of a proper and functional data registry and filing system
• Oversee the maintenance of fixed assets and other company registers

Tax Compliance

• Supervise and check the release of end-of-year statutory financial statements, tax and legal statements
• Ensure reliability of accounting and tax information by implementing appropriate procedures, checks and performance indicators
• Ensure familiarity with accounting and tax regulations
• Oversee the preparation of company’s tax returns and other periodic statutory deductions

People Management

• Establish and monitor key staff performance and development goals, assign accountabilities, set objectives, establish priorities, and conduct annual performance appraisals
• Develop key staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results
• Promote a high performance and continuous improvement culture that values learning and a commitment to quality
• Undertake any other duties as appropriate or as assigned from time to time
• Ensure that the level of technical ability in the team is high
• Propose and implement all initiatives that aim to improve productivity in the process of providing accounting information at both the financial information system level and the information flow level

Ideal candidate:

Knowledge and Qualifications

• Degree in Finance and Accounting from a recognized University
• Registered Member of ICPAK (CPA (K)) or internationally recognized professional accountancy body

Experience

• Minimum 5 years’ relevant experience in financial & management accounting
• Relevant experience in audit in a large / international audit firm will be an added advantage
• An understanding Kenya Companies Act, 2015; International Financial Reporting Standards (IFRSs) and the International Accounting Standards (IASs)
• Working experience with ERP systems will be an added advantage