Duties and Responsibilities

• Register and consent study participants and assist with eligibility determination, screening and enrolment of study participants.
• Informed Consent administration per study protocol and collection of participant medical and surgical history.
• Work in consultation with the study clinicians in all steps above
• Participant vaccination and psychosocial counselling
• Prescreening and screening of participants
• Support in health talks to participants at the clinic and mobilization sources. 
• Collect nasal swab specimens and phlebotomy.
• Observe participants after vaccination and report any AEs observed to study doctor.
• Ensure participant flow at the clinic.
• Respond to questions about the study posed by participants and the community in consultation with the study doctor.
• Ensure participant retention and adhere to site retention strategies.
• Maintain a good relationship with the community, study participants and other clinic staff.
• Maintain up to date participant visit notes
• Administer Case Report Forms (CRFs), accurate recording of data on CRFs and perform self QC
• Assess adherence to study products- vaccine schedules and take anthropometric measurements
• Perform home visits.
• Develop and review clinic related SOPs
• Laboratory results interpretation
• Prepare weekly and monthly progress reports of personal study activities
• Closely work with other staff members to ensure the success of the study

Required Qualifications

• Diploma in Nursing 
• Registered Community Health Nurse (KRCHN) with extensive and recent hands-on clinical experience

Experience:

• Knowledge and experience in vaccine administration and psychosocial counselling
• Good Clinical Practice training/Human Subjects Protection training
• At least one (1) year Clinical research experience is an added advantage

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Duties and Responsibilities

• Receive and welcome all visitors to the study clinic 
• Receive and welcome referred participants for screening and possible enrollment and follow up visits. 
• Schedule appointments with participants. 
• Organize in liaison with the clinic lead and Outreach coordinator, schedules for study participants 
• Counter-checking completeness of locator information forms afterscreening/enrollment and during follow-up visits. 
• Facilitate efficient participant flow within the clinic. 
• Receive all external and internal calls to the reception.
• Receive parcels and direct them to respective staff 
• Write regular reports on the participant clinic flow, appointments andreimbursements.
• Maintain participant schedule database, re imbursement and ensure they
• arerefreshed and comfortable as they wait.
• Observe participants’ and visitors’ traffic within the clinic
• Receive all parcels delivered at the reception, track and disburse appropriately 
• Maintain the study participant link log and all registers, diaries and
• appointmentcards, ensuring confidentiality and safe storage of these documents 
• Updating participant link log 
• Communicate well with all visitors at the reception including
• studyparticipants. Chanel all issues raised appropriately 
• Liaise with the PI and maintain her diary
• Facilitate study regulatory approvals, forwarding submission package to
• SERU/PPB and follow up of the approvals with the Nairobi CMR office 
• Take minutes during study site meetings and send them out on time
• Ensure participant retention 

Required Qualifications 

• Minimum diploma in Secretarial, Front Office Administration, hospitality or any other relevant courses
• Excellent knowledge and extensive experience in computer applications, MSword, Excel, and access

Required Experience:

• At least two (2) years Clinical research experience
• Desirable Qualities
• Organizational and time management skills.
• Must be a good communicator, good listener, patient, proactive and with vast
• knowledge in Public relation
• Excellent social and public relations skills
• Computer literacy
• Data entry skills
• Ability to follow instructions, good listener, honest and attention to detail
• Fair Knowledge and experience in finance and budgets

Duties and Responsibilities

• Imprest reconciliations and management
• Petty cash management
• Bank reconciliations
• Monitor budget through expenditure tracking
• Prepare variance reports
• Assist in facilitating trainings & conferences
• Monitor & ensure payments for vendors are actualized
• Manage contracts & agreements between the Program & other service providers
• Asset register management
• Assist in Inventory management
• Support in study related procurement processes and tracking of supplies

Required Qualifications

• B.com. Degree (Finance/Accounting option), Business Administration or equivalent
• CPA (II) or Equivalent 

Experience

• Minimum of 3 years’ experience in a busy organization 
• Experience working in research organization is an added advantage

Desirable Qualities

• Advanced computer skills on MS Office, accounting software packages 
• Ability to manipulate large amounts of data and to compile detailed reports 
• High attention to detail and excellent analytical skills 
• Knowledge and experience in Procurement and supplies 
• Good presentation skills. 

Duties and Responsibilities

• Updating study databases
• Arranging screening, enrolment and follow up files for daily schedules
• Performing QA/QC of electronic Case report forms (eCRFs), chart notes and name charts to ensure quality and accuracy.
• Printing CRFs, Consent forms as needed and arranging them in participant binders
• Maintain data supplies inventory
• Study Data management and filling
• Participate in participant randomization process
• Updating participant link log
• Label printing and delivery to the clinic team
• Labeling data room, logs, books and files
• Participate actively in the archival process of study data and ensuring proper storage and maintenance of the same
• Communicate closely with Data Manager to ensure priority tasks are completed and to resolve any data or other related issues that arise
• Ensure data entry computers and all equipment in data room are secure and used appropriately.
• Develop and review of data related SOPs

Required Qualifications

• Diploma in ICT or computer related courses.
• Experience in data entry and organization
• Competency in using computer software applications like Microsoft Office programs and familiarity with web-based programs, excel spreadsheets required.

Experience

• Minimum of 2 years’ experience in a research organization and filed work

Duties and Responsibilities

• Accurate and timely performing of Study specific assays
• Nasal Swab collection of participants
• Ensuring custody of participant specimens and storage/archival
• Appropriate reporting of any abnormal lab result.
• Ensure maintenance and troubleshooting on all lab equipment and report to the supervisor
• Running and logging of specimen controls as per the set SOP.
• Ensuring Laboratory Waste segregation and management.
• Developing and updating laboratory inventory.
• Developing and continuous review of standard operating procedures in keeping with the protocol for the laboratory, and all lab related documents and manuals.
• Ensure compliance with all the SOPs and respective specimen flow charts
• Projection on consumables and reagents, and re-ordering whenever due and ensuring custody.
• Participate and pass all required proficiency testing
• Participate in timely enrolment of all EQAs required
• Participate in supervised sample shipment procedures
• Ensure that are IATA certified and compliant
• Updating and ensuring quality assurance of the lab specimen data base
• GCLP compliant
• Receive, download, and post/report all external lab results/reports
• Transcription of all lab results and communication of the same as per the lab results communication SOP
• QA/QC point persons at the lab level

Required Qualifications

• Diploma in Medical Laboratory, biomedical laboratory or biochemical laboratory.

Experience

• At least two (2) years Clinical research experience in a busy research laboratory
• Setting Extensive and recent hands-on experience on running HIV-1, Pregnancy testing, CD4 count, PCR,
• HIV ELISA assays and medical sample shipment.
• Must have Good Clinical laboratory Practice training and/or CITI training.

Desirable Qualities

• Excellent written and verbal communication skills.
• Extensive organization skills
• Ability to work in a clinically busy, resource-challenged and demanding environment.
• Commitment to integrity and high quality performance
• Good interpersonal skills and ability to work in a team
• Keen and attentive to detail
• Ability to communicate lab results , write reports and trouble shoot lab equipment related challenges
• Proactive, ability to work independently, interact well with other departments
• Familiarity with a multi- department clinical lab setting

Duties and Responsibilities

• Community engagement 
• Community sensitization and mobilization for the study.
• Work with CORPS to map study area and recruit potential subjects
• Hold regular meetings and communication with local leaders and Community Units
• Network with stakeholders
• Participate in accelerated mobilization (distributing flyers and posters and conducting a mobile
• campaign with a public address system to mobilize the community. 
• Liaise with community leaders, gatekeepers and the community members about the study in consultation with the CLO. 
• Community Advisory Board formulation and continuously liaising with the board

Required Qualifications

• Diploma in Community health, Social Sciences, social work, sociology, psychological counselling or other related fields.
• Experience in working in a busy clinical research set up with extensive hands-on experience working in with communities and other stakeholders.

Experience

• More than two (2) years Clinical research experience
• Good Clinical Practice training/Human Subjects Protection training is an added advantage
• Ability to hold discussions with community gate keepers, and other key stakeholders in the community

Desirable Qualities

• Commitment to integrity and high quality performance
• Good interpersonal skills and ability to work in a team
• Keen and attentive to detail
• Ability to task-shift
• Ability to work independently, team player, good communicator, respectful, flexible, enthusiastic,innovative and proactive
• Articulate in both verbal and written communication in English and Swahili. Luo speakers have an added advantage.
• Experience in mobilizing the community especially youth and women organizations
• Computer literacy
• Counselling skills

Duties and Responsibilities

• Register, consent study participants and assist with eligibility screening and enrolment of study participants.
• Prescreening of participants
• Support in health talks to participants at the clinic and mobilization sources
• Conduct physical and medical examinations for study participants.
• Participant vaccination and psychosocial counselling
• Perform phlebotomy and collect nasal swab specimen collection
• Complete case report forms and work closely with the study doctor to report all possible SAEs to the study safety monitor and KEMRI IRB. 
• Address safety queries raised by the study safety monitor
• Conducts follow up visits on study participants.
• Perform clinical assessments of participants, grading of symptoms/diagnoses, interpret laboratory resultsand follow up 
• Carry out medical examinations and manage adverse events among study participants.
• Collect requisite study laboratory and pathological specimens
• Prepare and counsel participants as per the study protocol.
• Perform accurate record keeping and check study forms for completeness and accuracy each day.
• Participate in the eligibility criteria selection of study participants
• Discuss participants follow-up schedule visits in collaboration with the nursing desk and reception.
• Respond to questions about the study posed by participants and the community.
• Maintain a good relationship with the community and other clinic staff.
• In-depth understanding the logistics required to conduct of the study.
• Report problems encountered to study Medical officer and consult appropriately.
• Assess adherence to study products by participants and institute appropriate measures
• Attend to the clinic help line
• Contact participants with Adverse events, work with the Community team to trace up these participants,counsel them, follow them up and accurately document progress 
• Prepare weekly and monthly progress reports of personal study activities
• Assist the study doctor in the development and review of clinic related SOPs
• Continuously update clinic room inventory and safe keeping of all items in the respective clinic rooms

Required Qualifications

• Diploma in Clinical Medicine and Surgery
• Holds a current practicing license
• Must be registered with the Clinical Officers Council of Kenya.
• Good Clinical Practice training/Human Subjects Protection training

Experience

• At least two (2) years Clinical research experience 

Desirable Qualities

• Demonstrated track record working in busy clinic
• Knowledge and experience in vaccine administration and psychosocial counselling
• Strong interpersonal, communication, and listening skills
• Must be able to work in a professional and ethical manner with competence, accountability, and integrity
• Basic computer skills
• Detail-oriented

Qualifications

• Must possess a Diploma in pharmaceutical technology
• Registered with the pharmacy and poison board
• Two years working experience as registered Pharmaceutical technologist

Duties and Responsibilities

• Administer respective Case Report Forms (CRFs)
• Carrying out QA/QC of study CRFs and source docs and resolve queries that may arise.
• Ensure prescription drugs are available for dispensing to participants
• Maintaining pharmacy temperature and humidity logs
• Generation and review of pharmacy SOP’s and ensuring adherence to the same
• Counseling participants on adherence to study products
• Participants Randomization process in liaison with the data and clinic teams.
• Maintain the pharmacy database and keeping it up to date.
• Ensuring accurate and timely records of dispensed drugs and study products on the pharmacy logs and in the 
• accountability logs and Database.
• Processing shipment documentation of study products and track study product shipment from source to site.
• Processing study products destruction documents and taking part in actual destruction process.
• Enhancing communication between pharmacy and local PPB and coordinating center.
• Management of regulatory affairs regarding pharmacy and the study.
• Training other staff on pharmacy protocol based procedures.
• Custodian of the study products
• Perform projection and orders of the required drugs in liaison with the study clinicians and account for their use
• Perform stock checks and share out to the prescriber.
• Prepare and dispense prescribed medications and pharmaceutical preparations according to participants' prescription.
• Provide advice for non-prescription medications.
• Monitor drugs and other medical supplies levels and initiate the procurement process.
• Take inventory and track medication and supply orders as well as expiries. Keep records of all drug
• stocks ordered, drugs issued to clients and stocks remaining
• Arrange pharmacy stocks per pharmacy-based practice.
• Establish and maintain good relationships with participants to foster study retention.

Experience 

• Two years working experience as registered Pharmaceutical technologist
• Extensive prior experience in clinical research
• Experience in busy vaccine or drug clinical trials
• Good Clinical Practice training/Human Subjects Protection training
• At least one (1) year Clinical research experience is an added advantage

Other Required Skill

• Commitment to integrity and high quality performance
• Good interpersonal skills and ability to work in a team
• Keen and attentive to detail
• Ability to follow instructions and procedures
• Articulate in both verbal and written communication in English and Swahili.
• Counselling skills
• Good track of record keeping
• Some store keeping skills
• Computer literacy