Job Purpose:

Responsible for running and coordinating the day-to-day administrative duties and clerical support to the department.

Responsibilities:

• Assist in all administrative tasks related to Emergency Department.
• Maintain fee notes for all physicians on temporary basis in the department.
• Meeting organization: schedule meetings and appointments and ensure all support and logistics for meetings are provided before the start of the meetings.  Attend meetings and take minutes; Follow up and closure of action items from meeting discussions.
• Ensure operation of all equipment in the department, by completing preventive maintenance requirements; calling for repairs and maintaining equipment inventories.
• Maintain a filing system of records and retrieving information as and when required.
• Assist in organizing and preparing medical reports
• Maintain a supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain and update the physician duty rota.
• Maintain and update the pool summary of both doctors and nurses.
• Providing periodic reports as and when required.
• Complete any other duties assigned by the manager.

Requirements:

• A diploma in Secretarial Studies or equivalent/Degree in Business Administration will be an added advantage.
• KCSE with a minimum of grade C or equivalent
• At least 2 years of experience in a similar role
• Excellent interpersonal/communication skills
• Excellent organization skills
• Attention to detail and problem-solving skills
• Capacity to manage several tasks and requests simultaneously
• Has initiative and is proactive
• Possess good discretion and judgment
• Excellent telephone handling skills
• Good grooming and self-presentation

Responsibilities

The Child and Adolescent Psychiatrist will:

• Assess and manage patients
• Attend to emergency cases
• Educate patients on wellness prevention and early detection of risk factors for disease(s)
• Participate in establishing various planning parameters for addressing referral cases received at AKUH,N.
• Initiate the review and development of appropriate policies and procedures for patients’ healthcare to formulate best practice guidelines
• Participate in departmental research and academic activities, institutional quality improvement and patient safety activities

Requirements

• Must have Bachelor of Medicine and Bachelor of Surgery(M.B.Ch.B) or equivalent
• MMed in Psychiatry
• Certified and verifiable training fellowship in Child and Adolescent Psychiatry from a recognized university
• Be registered by the Kenya Medical Practitioners and Dentists Board as a specialist
• Have valid Emergency Life Support (BLS)
• Demonstrate competency and dexterity in clinical practice
• Be able to work under minimal supervision, observe punctuality and respect commitments made
• Demonstrate honesty, integrity, compassion and respect for diversity and applies ethical principles appropriately