Summary
Date Posted: Wednesday, August 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Executive Office Administrator

Duties and Responsibilities
The duties and responsibilities of the selected candidate will entail assisting in:
1. Provides administrative and secretarial services to the Executive Office
2. Ensuring security of office equipment, documents and records;
3. Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
4. Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
5. Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
6. Handling protocols, confirming travel itineraries and managing petty office cash; and
7. Guiding and supervising Staff assigned to the Executive Office.

Academic and Professional Qualifications
1. At least Eight (8) years relevant work experience in public service or private sector, three (3) of which must be in a supervisory position;
2. Have a Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;
3. Diploma in Secretarial Studies from the Kenya National Examinations
4. Have passed the following examinations from the Kenya National Examinations Council (KNEC);
1. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
2. Shorthand III (120 wpm);
3. Business English III/Communications I;
4. Office Management III/Office Administration and Management III;
5. Secretarial Duties II; or Commerce II;
5. A Supervisory or Management Course lasting not less than two (2) weeks from a recognized institution;
6. Proficiency in computer applications;
7. Demonstrated results in work performance;
8. Good communication skills; and
9. Fulfil the requirements of Chapter six (6) of the Constitution.

Skills and Competencies
1. Communication;
2. Working with people;
3. Applying technical expertise;
4. Customer and stakeholder orientation
5. Drive for results;
6. Continuous learning and knowledge sharing; and
7. Technological awareness.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 96

Job application procedure
Apply for a position through a cover letter or email, attaching a detailed Curriculum Vitae (CV) and copies of relevant academic and professional certificates, national identity card or passport. In addition, all applicants MUST download and complete Bio-Data Form  (in Microsoft Excel) and attach the completed Bio-Data Form. Any HANDWRITTEN or SCANNED Bio-Data form not submitted as an Excel file will be rejected.
Note 1: Interested candidates should provide all the details requested, and it is an offence to include incorrect information in the application. Candidates should submit their completed application form and required attachments by email to: recruit@kenyaaccreditation.org . All applications should be received on or before 5:00 pm (East African Time) on 31st August 2022.
Note 2: Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.
Note 3: Successful candidates after interviews will be required to obtain the following documents:
• Certificate of good conduct from the Directorate of Criminal Investigations (DCI)
• Tax Compliance Certificate from Kenya Revenue Authority (KRA)
• Clearance Certificate from Higher Education Loans Board (HELB)
• Clearance from Ethics and Anti-Corruption Commission (EACC)
• Clearance Certificate from a Credit Reference Bureau (CRB)
KENAS is an equal opportunity employer and respects diversity. Persons living with disabilities, marginalized, and minority groups who meet the job specifications are strongly encouraged to apply.

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