Summary
Date Posted: Wednesday, August 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Ways You Can Contribute
• Manage scheduling for the General Counsel and L&C leadership team, including calendar meeting requests.
• Plan, coordinate and ensure schedules are followed and respected, and act as a ‘gatekeeper’ while ensuring access to the leadership team.
• Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for all attendees.
• Manage agenda, take minutes at meetings, and distribute as appropriate.
• Lead follow up of key action items for the leadership team, ensuring that the L&C leadership team is prepared for meetings and correspondence and work runs smoothly.
• Manage travel in coordination with the travel team and office coordinator and team assistants, including extensive global travel, accommodation reservations, ground transport, travel visas and immunizations.
• Prepare and submit expense reports accurately and efficiently in line with organizational policies.
• Handle highly sensitive and confidential matters relating to the daily activities of the department.
• Prepare, draft, and revise correspondence, agreements, and other documents.
• Maintain listing of global legal contacts and familiarize with key contacts.
• Undertake all file management and housekeeping procedures to ensure filing constantly up to date.
• Provide support in development of systems and processes that support efficient and effective management of all communications, record-keeping and filing systems. Coordinate and consolidate information in order to meet deadlines.
• Manage and monitor large volumes of files, electronic and paper.
• Maintain and update internal policies and legal documentation.
• Liaise with external legal counsel and/or other Foundation staff on documentation and administrative or confidential matters as well as on various issues.
• Build and maintain relationships with both staff and external resources.

Who You Are
• College diploma or University degree is required.
• Minimum 5 years’ experience as an executive assistant.
• Previous experience working in a law firm or in-house legal department is a benefit.
• High level of proficiency with current technology including Microsoft Office, with an emphasis on Word, Excel, Outlook and PowerPoint.
• Excellent planning, prioritization, and time management skills.
• Strong communication skills in English; written and spoken.
• An ability to work well under pressure and remain calm during high volume periods.
• Comfortable taking instructions, following through on assignments, and managing ongoing tasks.
• Ability to support more than one professional and to undertake additional responsibilities.
• Professional demeanor, sensitivity with different cultures and impeccable integrity.
• Team player, who can also work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.
• Possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
• Possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.
• Demonstrate a commitment to Mastercard Foundation’s values and vision.

Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure
• Interested and qualified? Click here to apply

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